Job Description
At-a-Glance: Are you ready to build your career by joining a global financial institution, If so, our client is hiring an Executive Assistant!
What You'll Do: - Responsible for performing an array of administrative functions.
- Will provide high-level administrative support by periodically providing support with scheduling internal meetings, submitting event proposal approval requests, travel arrangements, occasional ground transportation, reserving conference rooms, placing catering orders, assisting with closing dinners, processing vendor payments, ensuring bankers have building access while travelling, submitting charitable donation approvals, as well as provide guidance on the general navigation of support services to the bankers.
- Will interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial.
- Demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision.
- Need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
What You’ll Bring: - Minimum of 3 years of experience in an Executive or Administrative Assistant role.
- High school diploma or GED is required.
- Bachelor's degree preferred.
- Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting.
- Being able to multi-task in a fast-paced environment.
- Experience in internal meeting coordination.
- Adaptable team player.
- Good problem-solving ability.
- Knowledge of general office procedures (e.g., correspondence, scheduling, vendor payment processing, calendar).
- Effective interpersonal skills and excellent telephone etiquette.
- Superior oral and written communication skills.
- Tact and good judgment in confidential situations and proven experience interacting with senior management.
- Requirs confidentiality, initiative and sound decision making for the executives they will be supporting.
Position Type: Contract
Get in Touch: We want to hear from you! If you think you'd be a good match, submit your resume and reach out to Shweta at
(862) 895-5570
to learn more.
Who We Are: Since 1986, Hired by Matrix, Inc., has improved our candidates' lives with exciting job opportunities that provide outstanding career advancement. Hired by Matrix offers our contract professionals competitive salaries, benefits after 60 days, and a 401k option with a company match after one year. Hired by Matrix is an Equal Opportunity Employer and proud to be certified as both a Woman-Owned Business Enterprise and a Woman-Owned Small Business.
Connect with us on LinkedIn today and learn more about how HbM can change your career:
Check out our Career Center: #HbM266 Hired by Matrix
Job Tags
Contract work, Temporary work, Work experience placement, Flexible hours,